York University Cinema and Media Arts Department
Booking Agreement Policy
By booking any of the following: gear, space, a key(s) / an access card(s) and / or a software license(s) you agree to the following:
Student Production Agreement – The borrower agrees to the terms outlined in the Student Production Agreement and has signed electronically or in person for each project / production they are working on.
Gear Booking Terms – The borrower takes full responsibility for any loss of or damage to the items received and acknowledges the conditions under which the listed items are being provided to them. It is the borrower’s responsibility to inspect all equipment upon pick-up and to return the equipment in the exact condition it was received. Upon clicking below, I accept full responsibility for any loss of or damage to the items received. I acknowledge that at the time of pick-up I am responsible for confirming that all equipment booked has been received and that the equipment is in good working order.
The borrower acknowledges that any data left after return on the memory storage mechanisms of Media Arts’ equipment is NOT the responsibility of anyone but the borrower themselves and cannot hold Media Arts liable.
Returning gear late results in one less day on your max borrowing limit. And you will be required to submit a short-form video OR participate in the creation of media that can be showcased on the Media Arts’ Social Media accounts, as coordinated by the Technology Coordinator. #GearWasLate.
Upon signing below, the borrower assumes full responsibility for any loss of or damage to the equipment that they have signed out and the cost will be applied to the borrower’s University account for any loss or damage.
NOTE 1 : If you do not pick up requested gear on the date you booking will be considered cancelled.
Space Booking Terms – All Media Arts Futures equipment, editing suites, studios and other facilities are to be used for assignments and projects originating in Media Arts Futures classes only. Equipment and facilities access is granted based on proficiency, training and relevance to course work and learning objectives of courses.
Bookings are on a first come, first serve basis and are subject to official class or program needs.
The bookie’s responsibility to replace and assumes full responsibility for the space and any loss of or damage to the equipment within the space. Costs of repairs or replacements will be applied to the bookie’s University account.
NOTE 2 : If you are more than 30 minutes late for a room booking, your booking will be cancelled!
NOTE 3 : If a room is left in a disorderly or unsanitary state, the bookie will be called back to correct the issue and may be recorded for educational posting purposes. Failure to correct issues may result in restrictions on future bookings.
Key(s) / Access Card(s) Issue Agreement – I agree not to lend, duplicate or leave unattended, any university key issued to me by the School of Arts, Media, Performance and Design. I will return all university keys in my possession upon completion of booking. I will report without reasonable delay any loss or theft of university keys to York University Security Services and Manager, Studio Operations Department of Cinema and Media Arts and Manager, Facilities, Health and Safety.
A $20 charge may be charged to me to replace lost or stolen keys/electronic access cards. Failure to comply may result in revocation of key privileges or other action as deemed necessary.
NOTE 4 : Key bookings are also subject to gear booking policies as outlined above.
Software license(s) Assignment – I agree to return and not retain any signed out software / licenses at the time they are due for return. Failure to do so may result in the cost of the software being applied to your student account.
Note 5 : All bookings are NOT confidential.